Documents to keep after a roof replacement

A roof file should outlast the inbox

A useful roof file can reconstruct the job without relying on memory. It shows what was promised, what changed, what was installed, which public steps were completed, what was paid, and which warranties remain.

A checklist to use

• Keep the signed scope and every approved change. Keep the signed proposal, product selections, exclusions, hidden-condition method, and every homeowner-approved change together.
• Retain supplier records and the truthful final invoice. Retain supplier records, crew or contractor invoices provided under the agreement, proof of payment, and the truthful final invoice.
• Save permit and inspection evidence for the address. Save the permit number, inspection results, correction notices, and final approval when the responsible authority requires them.
• Store product identifiers, registrations, photos, and workmanship terms. Record package labels, color and product codes, registrations, concealed-work photos, final photos, and both material and workmanship terms.

Build one address-based closeout file

Use the property address and completion date as the organizing keys. A future owner or repair contractor should be able to identify the roof and retrieve its records without searching old texts, email threads, and unlabeled photo folders.